Calm Systems

This guide is your calm, clear starting point — a space to understand how we’ll work together so you feel grounded and confident from day one.

My goal is for you to feel supported and free to focus on what you do best.

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How I work

My office hours are Monday - Friday

09:00 am - 4 pm, UK time

I typically reply to message or requests in under 24 hours

I keep things warm, clear and structured.

I love open dialogue and meeting your intent as to your business goals.

For communications: let me know if you prefer quick bullet check-ins or more detailed updates.

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Tools & Tech Access

To support you smoothly, dependent on your setup

I will need

✅ Access to email/calendar (if applicable)

✅ Shared folders (eg Google Drive, Dropbox)

✅ Logins for any locked systems eg website or YouTube

✅ Any systems or automations you’d like me to review

Weekly Rhythm Example

Example

Day Task/Check-In

  • Monday Light inbox check, priority list

  • Wednesday Midweek sync / task update

  • Friday Quick wrap-up + what’s next

    First focus area

  • Organize inbox

  • Set up launch calendar

  • Create client onboarding flow

My Commitment to You

I will

Hold your business with the care I’d give my own

Listen to your needs and anticipate next steps

Build systems that help you feel more free, not more overwhelmed

Bring thoughtful, intentional energy to every task

Pay only for what you need.

Whether it’s a few hours a week or project-based support, a Virtual Assistant gives you flexibility

without the commitment of a full-time salary